Windows 8 and 8.1 Forums


OneDrive - Available Offline or Online in Windows 8.1

  1. #1
    OneDrive - Available Offline or Online in Windows 8.1

    OneDrive - Available Offline or Online in Windows 8.1
    How to Make OneDrive Files and Folders Available Offline or Online-only in Windows 8.1
    Published by Brink is online now
    12 Jul 2013
    Default OneDrive - Available Offline or Online in Windows 8.1

    Published by


    Brink's Avatar
    Administrator

    Join Date: Jul 2009
    Posts: 22,479

    How to Make OneDrive Files and Folders Available Offline or Online-only in Windows 8.1

    information   Information
    SkyDrive is now called OneDrive instead.

    OneDrive is Now Available Worldwide: Free Cloud Storage for Microsoft, iOS, and Android Devices | OneDrive Blog


    In Windows 8 and Windows RT, OneDrive was available to browse in the OneDrive app and only in File Explorer after installing the OneDrive desktop app.

    Windows 8.1 and Windows RT 8.1 makes it easier to save and work with files on your OneDrive cloud storage by introducing smart files. Whenever you sign in with your Microsoft account to a PC running Windows 8.1 Preview or Windows RT 8.1 Preview, your files on OneDrive are right there waiting for you. The "OneDrive desktop app" is no longer needed. You can browse your OneDrive using the OneDrive app or File Explorer in the desktop. In File Explorer, your OneDrive appears in the left navigation pane. You can expand it to view your folders on OneDrive.

    Even if your PC isn't connected to the Internet, you can browse all your files on OneDrive and rename and delete files. But you can only open and edit files if they're available offline. Making a file available offline saves a synced version of the file on your PC (which you still get to by browsing your OneDrive) in your OneDrive folders in File Explorer.

    If you try to open a file on your PC or device that is set as "Make available online-only" while not connected to the internet, you will get the message below.

    Click image for larger version


    For more information, see:




    This tutorial will show you how to make your OneDrive files and folders available offline or available online-only to browse in Windows 8.1 and Windows RT 8.1.

    Note   Note
    Browsing your OneDrive in Windows 8.1 or Windows RT 8.1 is only available if you sign in with a Microsoft account.

    If you sign in to Windows 8.1 or Windows RT 8.1 with a local account, you can use the OneDrive app to browse your PC (This PC), but you won't be able to browse your OneDrive. You can only get to your OneDrive files by going to OneDrive.com.

    Any files you save to OneDrive from your PC or open on your PC are automatically available offline on that PC.


    EXAMPLE: OneDrive File Available Offline or Online-Only





    OneDrive - Available Offline or Online in Windows 8.1 OPTION ONE OneDrive - Available Offline or Online in Windows 8.1
    Make OneDrive Files and Folders Available Offline or Online-Only in OneDrive App

    1. From your Start screen, open the OneDrive app.

    Name:  SkyDrive_App.jpg
Views: 51285
Size:  5.0 KB

    2. Do step 3, 4, 5, 6, 7, or 8 below for what you would like to do.

    3. To Make an individual Folder and all Files in it Available Offline

    A) Swipe down or right click on a OneDrive folder to select (check) it, click/tap on Make offline in options bar at bottom, then click/tap on Make offline in pop-up. (see screenshot below)

    Click image for larger version

    4. To Make an Individual Folder and all Files in it Available Online-only

    A) Swipe down or right click on a OneDrive folder to select (check) it, click/tap on Make online-only in options bar at bottom, then click/tap on Make online-only in pop-up. (see screenshot below)

    Click image for larger version

    5. To Make an Individual File Available Offline

    A) Swipe down or right click on a OneDrive file (in a folder or not) to select (check) it, click/tap on Make offline in options bar at bottom, then click/tap on Make offline in pop-up. (see screenshot below)

    Click image for larger version

    6. To Make an Individual File Available Online-only

    A) Swipe down or right click on a OneDrive file (in a folder or not) to select (check) it, click/tap on Make online-only in options bar at bottom, then click/tap on Make online-only in pop-up. (see screenshot below)

    Click image for larger version

    Note   Note
    If you have turned on Access all my OneDrive files offline from step 7 below or OPTION THREE below, then you will see this below instead until you turn it off.

    Name:  make_online_only-2.png
Views: 28931
Size:  20.3 KB


    7. To Make All Files and Folders Available Offline

    A) While in the OneDrive app, open the Settings charm, and click/tap on Options. (see screenshot below)

    Name:  One_Drive_Sync_All_Files-1.jpg
Views: 30781
Size:  22.9 KB

    B) Turn On or Off Access all my OneDrive files offline. (see screenshot below)
    NOTE: This is turned off by default.

    Name:  One_Drive_Sync_All_Files-2.jpg
Views: 30913
Size:  47.4 KB

    8. To Make All Files and Folders Online-Only

    A) While in the OneDrive app, open the Settings charm, and click/tap on Options. (see screenshot below step 7A)

    B) Turn off Access all my OneDrive files offline. (see screenshot below step 7B)

    C) Click/tap on Make all files online-only. (see screenshot below step 7B)

    D) Click/tap on OK to confirm. (see screenshot below)

    Click image for larger version

    Note   Note
    Turn on = All your OneDrive files and folders will be made available offline to browse in Windows 8.1 and Windows RT 8.1.

    Turn off = All current OneDrive files and folders will still be available offline unless you manually make them available online-only. All newly added files and folders to your OneDrive will be available online-only unless you manually make them available offline.


    9. When Finished, you can close the OneDrive app if you like.






    OneDrive - Available Offline or Online in Windows 8.1 OPTION TWO OneDrive - Available Offline or Online in Windows 8.1
    Make OneDrive Files and Folders Available Offline or Online-Only in File Explorer

    1. Open your OneDrive folder in File Explorer, and do step 2, 3, 4, or 5 below for what you would like to do.

    Tip   Tip
    You will be able to tell if a selected file in a OneDrive folder is "available offline" or "available online-only" by looking in the status bar at the bottom in File Explorer.



    2. To Make an individual Folder and all Files in it Available Offline

    A) While connected to the internet, right click or swipe down on a OneDrive folder, and click/tap on Make available offline. (see screenshot below)
    NOTE: Smart files will now allow you to be able to also double click/tap on a file that has "Online-only" displayed for it's "Availability" (column) to have all the same file types in the folder made "Available offline".

    Click image for larger version

    3. To Make an Individual Folder and all Files in it Available Online-only

    A) Right click or swipe down on a OneDrive folder, and click/tap on Make available online-only. (see screenshot below)

    Click image for larger version

    4. To Make an Individual File Available Offline

    A) While connected to the internet, right click or swipe down on a OneDrive file (in a folder or not), and click/tap on Make available offline. (see screenshot below)

    Click image for larger version

    5. To Make an Individual File Available Online-only

    A) Right click or swipe down on a OneDrive file (in a folder or not), and click/tap on Make available online-only. (see screenshot below)

    Click image for larger version





    OneDrive - Available Offline or Online in Windows 8.1 OPTION THREE OneDrive - Available Offline or Online in Windows 8.1
    Make All OneDrive Files and Folders Available Offline or Online Only from OneDrive Notification Area Icon

    1. Right click or press and hold on the OneDrive taskbar notification area icon, and click/tap on Settings. (see screenshot below)

    Name:  One_Drive_Sync_All_Files-3A.jpg
Views: 30733
Size:  20.3 KB

    2. Do step 3 or 4 below for what you would like to do.

    3. To Make All Files and Folders Available Offline

    A) Check (turn on) or uncheck (turn off) the Make all files available even when this PC isn't connected to the Internet box, and click/tap on OK. (see screenshot below)

    Name:  One_Drive_Sync_All_Files-3.jpg
Views: 30671
Size:  43.2 KB

    4. To Make All Files and Folders Online-Only
    A) Uncheck the Make all files available even when this PC isn't connected to the Internet box. (see screenshot below step 3)

    B) Click/tap on Make all files online-only. (see screenshot below step 3)

    C) Click/tap on OK to confirm. (see screenshot below)

    Name:  Make_all_files_online-only-2.jpg
Views: 28804
Size:  27.6 KB

    D) Click/tap on OK. (see screenshot below step 3)




    That's it,
    Shawn


    Related Tutorials



  2. #1


    In the file explorer you can tell which files are online or offline if you add another column for Attributes. Any file with PL (Reparse Link) will be an online only file.

    Regretably, at this time in 8.1 preview, setting a folder to offline is not reliable. On occasion, files updated from other locations show up as Online despite the previous "set folder to offline". Resetting the folder to offline again will immediately download the missing files but this can easily leave you without files while traveling if you don't catch it. Also some programs such as Quickbooks react badly to the Online demand download system.

      My System SpecsSystem Spec

  3. #2


    Posts : 22,479
    64-bit Windows 10


    Thank you Larsdennert, and welcome to Eight Forums.

    Luckily, there's an Availability column by default in "Details" view for this now in Windows 8.1 RTM.


    Click image for larger version
      My System SpecsSystem Spec

  4. #3


    Could you tell me how to enable access to offline files on SkyDrive? I've tried to change the setting, but it doesn't allow me.
      My System SpecsSystem Spec

  5. #4


    Posts : 22,479
    64-bit Windows 10


    Hello Khorino,

    Were you able to make the files from your online SkyDrive available offline on your PC as in this tutorial?
      My System SpecsSystem Spec

  6. #5


    No, however, I found a fix. I need to go on the Skydrive folder on File Explorer and change it there with the right-click button.
      My System SpecsSystem Spec

  7. #6


    Posts : 22,479
    64-bit Windows 10


    Good news. Just for other's clarity, you are referring to Option Two?
      My System SpecsSystem Spec

  8. #7


    Yes, I couldn't change the option in the Metro app (it was grayed out), so I had to manually do it. However, my question was for all files.
      My System SpecsSystem Spec

  9. #8


    Posts : 22,479
    64-bit Windows 10


    Yep, to make all files and folder in the SkyDrive folder "available offline", you would indeed right click on the SkyDrive folder itself in the navigation pane of File Explorer and click on "Make available offline".

    It may take a moment for them to sync.
      My System SpecsSystem Spec

  10. #9


    Ok, thanks!
      My System SpecsSystem Spec

Page 1 of 3 123 LastLast
OneDrive - Available Offline or Online in Windows 8.1
Related Threads
Read more: OneDrive for Windows Phone to get offline file access in the future | Windows Central
even though I set onedrive for offline access, there are certain files -- usually the ones that I desperately need, because I am actively working on them -- that keep getting switched to online only. Because of this problem I switched back to dropbox, although it is kind of redundant on windows...
How to Change Status of a Disk to Offline or Online in Windows When you take a disk offline, it will no longer show up or be accessible by users until an administrator brings it back online. This tutorial will show you how to change the status of a hard disk to be offline or online for all...
I've just helped a friend set up his new Windows 8.1 Asus desktop. When we open the OneDrive folder using File Explorer, next to each file it says "Online only". On his old Windows 8 computer, it says "Available offline" next to each file. Is there someplace we need to change a setting to make the...
.Net 3.5 Fails Online and Offline in Software and Apps
There are dozens of posts here about .Net Framework 3.5 failing to install. Several solutions have been proposed, that work for some people but not all. None work for me. I won't repeat what others have already posted, but here very briefly is what I've tried: installing from Control Panel >...
Hi! My friend recently bought a Windows 8 (Pro) Tablet and I suggested that she should use skydrive, but there are two unexpected behaviours: 1) On the Mordern UI I try to access files saved in the skydrive, but this only works with an internet connection. Without I only got an...
A picture is worth a thousand words, so I attach a picture below. The Desktop Apps (Firefox, Chrome, ping.exe etc) can connect to the internet. But the Metro Apps (Weather, Maps, News, Sports, Finance etc) can not connect to the internet because there is a text "OFFLINE" at the upper right of...
Eight Forums Android App Eight Forums IOS App Follow us on Facebook