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OneDrive - Available Offline or Online in Windows 8.1


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OneDrive - Available Offline or Online in Windows 8.1
This tutorial will show you how to make your OneDrive files and folders available offline or available online-only to browse in Windows 8.1 and Windows RT 8.1.
Published by Brink
#1
ByLine
How to Make OneDrive Files and Folders Available Offline or Online-only in Windows 8.1
Synopsis
This tutorial will show you how to make your OneDrive files and folders available offline or available online-only to browse in Windows 8.1 and Windows RT 8.1.
How to Make OneDrive Files and Folders Available Offline or Online-only in Windows 8.1

information   Information
SkyDrive is now called OneDrive instead.

OneDrive is Now Available Worldwide: Free Cloud Storage for Microsoft, iOS, and Android Devices | OneDrive Blog


In Windows 8 and Windows RT, OneDrive was available to browse in the OneDrive app and only in File Explorer after installing the OneDrive desktop app.

Windows 8.1 and Windows RT 8.1 makes it easier to save and work with files on your OneDrive cloud storage by introducing smart files. Whenever you sign in with your Microsoft account to a PC running Windows 8.1 Preview or Windows RT 8.1 Preview, your files on OneDrive are right there waiting for you. The "OneDrive desktop app" is no longer needed. You can browse your OneDrive using the OneDrive app or File Explorer in the desktop. In File Explorer, your OneDrive appears in the left navigation pane. You can expand it to view your folders on OneDrive.

Even if your PC isn't connected to the Internet, you can browse all your files on OneDrive and rename and delete files. But you can only open and edit files if they're available offline. Making a file available offline saves a synced version of the file on your PC (which you still get to by browsing your OneDrive) in your OneDrive folders in File Explorer.

If you try to open a file on your PC or device that is set as "Make available online-only" while not connected to the internet, you will get the message below.

SkyDrive_available_only_when_you're_online.jpg


For more information, see:



This tutorial will show you how to make your OneDrive files and folders available offline or available online-only to browse in Windows 8.1 and Windows RT 8.1.

Note   Note
Browsing your OneDrive in Windows 8.1 or Windows RT 8.1 is only available if you sign in with a Microsoft account.

If you sign in to Windows 8.1 or Windows RT 8.1 with a local account, you can use the OneDrive app to browse your PC (This PC), but you won't be able to browse your OneDrive. You can only get to your OneDrive files by going to OneDrive.com.

Any files you save to OneDrive from your PC or open on your PC are automatically available offline on that PC.


EXAMPLE: OneDrive File Available Offline or Online-Only
SkyDrive_Available_Example.jpg
SkyDrive_Availablity_Details.jpg






OPTION ONE
Make OneDrive Files and Folders Available Offline or Online-Only in OneDrive App

1. From your Start screen, open the OneDrive app.​
SkyDrive_App.jpg
2. Do step 3, 4, 5, 6, 7, or 8 below for what you would like to do.​
3. To Make an individual Folder and all Files in it Available Offline
A) Swipe down or right click on a OneDrive folder to select (check) it, click/tap on Make offline in options bar at bottom, then click/tap on Make offline in pop-up. (see screenshot below)​
SkyDrive_App_Make_Available_Offline.jpg
4. To Make an Individual Folder and all Files in it Available Online-only
A) Swipe down or right click on a OneDrive folder to select (check) it, click/tap on Make online-only in options bar at bottom, then click/tap on Make online-only in pop-up. (see screenshot below)​
SkyDrive_App_Make_Available_Online-only.jpg
5. To Make an Individual File Available Offline
A) Swipe down or right click on a OneDrive file (in a folder or not) to select (check) it, click/tap on Make offline in options bar at bottom, then click/tap on Make offline in pop-up. (see screenshot below)​
SkyDrive_App_Files_Make_Available_Offline.jpg
6. To Make an Individual File Available Online-only
A) Swipe down or right click on a OneDrive file (in a folder or not) to select (check) it, click/tap on Make online-only in options bar at bottom, then click/tap on Make online-only in pop-up. (see screenshot below)​
SkyDrive_App_File_Make_Available_Online-only.jpg
Note   Note
If you have turned on Access all my OneDrive files offline from step 7 below or OPTION THREE below, then you will see this below instead until you turn it off.
Note   Note

make_online_only-2.png
7. To Make All Files and Folders Available Offline
A) While in the OneDrive app, open the Settings charm, and click/tap on Options. (see screenshot below)​
One_Drive_Sync_All_Files-1.jpg
B) Turn On or Off Access all my OneDrive files offline. (see screenshot below)​
NOTE: This is turned off by default.​
One_Drive_Sync_All_Files-2.jpg
8. To Make All Files and Folders Online-Only
A) While in the OneDrive app, open the Settings charm, and click/tap on Options. (see screenshot below step 7A)​
B) Turn off Access all my OneDrive files offline. (see screenshot below step 7B)​
C) Click/tap on Make all files online-only. (see screenshot below step 7B)​
D) Click/tap on OK to confirm. (see screenshot below)​
Make_all_files_online-only.jpg

Note   Note
Turn on = All your OneDrive files and folders will be made available offline to browse in Windows 8.1 and Windows RT 8.1.

Turn off = All current OneDrive files and folders will still be available offline unless you manually make them available online-only. All newly added files and folders to your OneDrive will be available online-only unless you manually make them available offline.


9. When Finished, you can close the OneDrive app if you like.​






OPTION TWO
Make OneDrive Files and Folders Available Offline or Online-Only in File Explorer

1. Open your OneDrive folder in File Explorer, and do step 2, 3, 4, or 5 below for what you would like to do.​

Tip   Tip
You will be able to tell if a selected file in a OneDrive folder is "available offline" or "available online-only" by looking in the status bar at the bottom in File Explorer.


2. To Make an individual Folder and all Files in it Available Offline
A) While connected to the internet, right click or swipe down on a OneDrive folder, and click/tap on Make available offline. (see screenshot below)​
NOTE: Smart files will now allow you to be able to also double click/tap on a file that has "Online-only" displayed for it's "Availability" (column) to have all the same file types in the folder made "Available offline".​
SkyDrive_Folder_Make_Available_Offline.jpg
3. To Make an Individual Folder and all Files in it Available Online-only
A) Right click or swipe down on a OneDrive folder, and click/tap on Make available online-only. (see screenshot below)​
SkyDrive_Folder_Make_Available_Online-only.jpg
4. To Make an Individual File Available Offline
A) While connected to the internet, right click or swipe down on a OneDrive file (in a folder or not), and click/tap on Make available offline. (see screenshot below)​
SkyDrive_Folder_Files_Make_Available_Offline.jpg
5. To Make an Individual File Available Online-only
A) Right click or swipe down on a OneDrive file (in a folder or not), and click/tap on Make available online-only. (see screenshot below)​
SkyDrive_Folder_Files_Make_Available_Online-only.jpg





OPTION THREE
Make All OneDrive Files and Folders Available Offline or Online Only from OneDrive Notification Area Icon

1. Right click or press and hold on the OneDrive taskbar notification area icon, and click/tap on Settings. (see screenshot below)​
One_Drive_Sync_All_Files-3A.jpg

2. Do step 3 or 4 below for what you would like to do.​
3. To Make All Files and Folders Available Offline
A) Check (turn on) or uncheck (turn off) the Make all files available even when this PC isn't connected to the Internet box, and click/tap on OK. (see screenshot below)​
One_Drive_Sync_All_Files-3.jpg

4. To Make All Files and Folders Online-Only
A) Uncheck the Make all files available even when this PC isn't connected to the Internet box. (see screenshot below step 3)​
B) Click/tap on Make all files online-only. (see screenshot below step 3)​
C) Click/tap on OK to confirm. (see screenshot below)​
Make_all_files_online-only-2.jpg
D) Click/tap on OK. (see screenshot below step 3)​





That's it,
Shawn


Related Tutorials


 
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#2
In the file explorer you can tell which files are online or offline if you add another column for Attributes. Any file with PL (Reparse Link) will be an online only file.

Regretably, at this time in 8.1 preview, setting a folder to offline is not reliable. On occasion, files updated from other locations show up as Online despite the previous "set folder to offline". Resetting the folder to offline again will immediately download the missing files but this can easily leave you without files while traveling if you don't catch it. Also some programs such as Quickbooks react badly to the Online demand download system.
 

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Brink

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#3
Thank you Larsdennert, and welcome to Eight Forums. :)

Luckily, there's an Availability column by default in "Details" view for this now in Windows 8.1 RTM.


Availablilty.jpg
 

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Brink

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#5
Hello Khorino,

Were you able to make the files from your online SkyDrive available offline on your PC as in this tutorial?
 

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#7
Good news. Just for other's clarity, you are referring to Option Two?
 

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Khorino

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#8
Yes, I couldn't change the option in the Metro app (it was grayed out), so I had to manually do it. However, my question was for all files.
 

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#9
Yep, to make all files and folder in the SkyDrive folder "available offline", you would indeed right click on the SkyDrive folder itself in the navigation pane of File Explorer and click on "Make available offline".

It may take a moment for them to sync.
 

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#11
Hi there!

When you set a certain file to "Make available online-only" in the Skydrive/File Explorer, does it delete the offline copy of that file?
 

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Brink

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#12
Hello XypherCode, and welcome to Eight Forums.

When you make a file available online only, it doesn't remove the file but you will not be able to open the file unless you're online afterwards.

SkyDrive_available_only_when_you're_online.jpg

Even if your PC isn't connected to the Internet, you can browse all your files on SkyDrive and rename and delete files. But you can only open and edit files if they're available offline. Making a file available offline saves a synced version of the file on your PC (which you still get to by browsing your SkyDrive) in your SkyDrive folders in File Explorer.

Hope this helps, :)
Shawn
 
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vrosa

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#13
Nice feature. Thanks Shawn !

:)
 

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XypherCode

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#14
Hello XypherCode, and welcome to Eight Forums.

When you make a file available online only, it doesn't remove the file but you will not be able to open the file unless you're online afterwards.

Even if your PC isn't connected to the Internet, you can browse all your files on SkyDrive and rename and delete files. But you can only open and edit files if they're available offline. Making a file available offline saves a synced version of the file on your PC (which you still get to by browsing your SkyDrive) in your SkyDrive folders in File Explorer.

Hope this helps, :)
Shawn
Got it! Thanks! :)
 

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#15
You're most welcome. :)
 

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#16
Hi there,
my understanding with Skydrive was that any pictures you had available online only would show up as large thumbnails, but this doesn't happen with me, I just get the jpeg icons, is there something I have to do to get this to work? I tried making them all available offline then making them available only online but that still didnt work...​
 

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#17

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#18
Hi thanks for the help. Yeah thumbnails is definitely on, I see my pictures on my hard drive as thumbnails just fine. One thing I did notice was if I look at a picture in one if the folders then 3 or 4 thumbnails will then appear but it just doesn't seem to be downloading any of them.
 

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#19
If you have a lot of images, then it may take a moment for them all to sync with SkyDrive to show the thumbnail previews. As a test leave the folder open for a while to see if they may eventually show.

Do you have Windows 8.1?
 

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Posts
6
#20
Hi yeah I left it all day, on one folder that has about 100 images, still no dice. Yes I do have windows 8.1 and have just paid to increase the storage. I really don't like the metro app though much preferred the desktop one. Oh well. any other ideas. I have an ssd not sure if that would be a problem.
 

My Computer

System One

  • OS
    Windows 8 Pro