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Sort by, Group by, and Arrange by Items in Windows 8 File Explorer

  1. #1
    Sort by, Group by, and Arrange by Items in Windows 8 File Explorer

    Sort by, Group by, and Arrange by Items in Windows 8 File Explorer
    How to Sort, Group, and Arrange Items by a Column in Windows 8 File Explorer
    Published by Brink is online now
    01 Oct 2012
    Default Sort by, Group by, and Arrange by Items in Windows 8 File Explorer

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    Join Date: Jul 2009
    Posts: 22,573

    How to Sort, Group, and Arrange Items by a Column in Windows 8 File Explorer

    information   Information
    This tutorial will show you how to sort, group, and arrange items in a folder or library view by an added column (detail) in ascending or descending order in Windows 8 File Explorer.

    You will also see how to only view files and folders with specified details in the currently opened folder or library. This can be handy if you wanted to find or view files and folder with only those specified details in the opened folder or library. See OPTION FOUR below for more details.

    Note   Note

    • In Libraries, Sort by, Group by, and Arrange by column changes are applied to all included folders in the library.
    • In File Explorer, Sort by, Group by, and Arrange by column changes are only applied to that specific folder and the specific location it was opened from (ex: shortcut vs File Explorer), and will not be applied to any other folder unless Apply to Folders is used, or it is used to set a default view for all folders.





    Sort by, Group by, and Arrange by Items in Windows 8 File Explorer OPTION ONE Sort by, Group by, and Arrange by Items in Windows 8 File Explorer
    To Set "Sort by" Column View for Items in a Folder or Library in File Explorer

    NOTE: This option shows you how to sort items in this view by an added column.

    1. In File Explorer, open a folder or library that you want to sort items by a column in, and do step 2 or 3 below.

    2. Click/tap on the View tab, click/tap on Sort by in the Ribbon, select (dot) the detail (ex: Name) you want items to be sorted by, and go to step 4 below. (see screenshot below)
    NOTE: If you like, you could click/tap on Choose columns to add more options.

    Click image for larger version

    3.
    Right click or press and hold on a empty area in the opened folder or library, click/tap on Sort by, select (dot) the detail (ex: Name) you want items to be sorted by, and go to step 4 below. (see screenshot below)
    NOTE: If you like, you could click/tap on More to add more options.

    Click image for larger version

    4. To sort items by ascending or descending order, you can do step 4A or 4B below.
    NOTE: Ascending is the default setting.

    A) Click/tap on the column name (ex: Name) on the column bar until the Ascending Name:  Ascending.jpg
Views: 27854
Size:  805 Bytes or Descending Name:  Descending.jpg
Views: 27823
Size:  781 Bytes icon is set how you want. (see screenshots above)

    B) repeat step 2 or 3 above, and select either Ascending or Descending. (see screenshots above)

    5.
    If you like, you can also do OPTION TWO, THREE, and/or FOUR below to further arrange items in this view how you like.






    Sort by, Group by, and Arrange by Items in Windows 8 File Explorer OPTION TWO Sort by, Group by, and Arrange by Items in Windows 8 File Explorer
    To Set "Group by" Column View for Items in a Folder or Library in File Explorer

    NOTE: This option shows you how to group items in this view by an added column.

    1.
    In File Explorer, open a folder or library that you want to group items by a column in, and do step 2 or 3 below.

    2. Click/tap on the View tab, click/tap on Group by in the Ribbon, select (dot) the detail (ex: Type) you want items to be grouped by, and go to step 4 below. (see screenshot below)
    NOTE: If you like, you could click/tap on Choose columns to add more options. (None) is only available if you have previously set items to be grouped by a column in this view.

    Click image for larger version

    3.
    Right click or press and hold on a empty area in the opened folder or library, click/tap on Group by, select (dot) the detail (ex: Type) you want items to be grouped by, and go to step 4 below. (see screenshot below)
    NOTE: If you like, you could click/tap on More to add more options. (None) is only available if you have previously set items to be grouped by a column in this view.

    Click image for larger version

    4. To sort items by ascending or descending order, you can do step 4A or 4B below.
    NOTE: Ascending is the default setting.

    A) Click/tap on the column name (ex: Type) on the column bar until the Ascending Name:  Ascending.jpg
Views: 27854
Size:  805 Bytes or Descending Name:  Descending.jpg
Views: 27823
Size:  781 Bytesicon is set how you want. (see screenshots above)

    B) repeat step 2 or 3 above, and select either Ascending or Descending. (see screenshots above)

    5. If you like, you can also do OPTION ONE, THREE, and/or FOUR to further arrange items in this view how you like.






    Sort by, Group by, and Arrange by Items in Windows 8 File Explorer OPTION THREE Sort by, Group by, and Arrange by Items in Windows 8 File Explorer
    To Set "Arrange by" Column View for Items in a Library in File Explorer

    NOTE: This option shows you how to arrange items in this view by an added column. Arrange by is only available in libraries.

    1.
    In File Explorer, open a library (ex: Pictures) that you want to arrange items by a column in.

    2. Right click or press and hold on a empty area in the opened library, click/tap on Arrange by, and select (dot) the detail (ex: Folder) you want items to be arranged by. (see screenshot below)

    NOTE: Clear changes is only available if you have previously made changes to the View, Sort by, or Group by settings. Clear changes will restore the default views of this library.

    Click image for larger version

    3. If you like, you can also do OPTION ONE, TWO, and/or FOUR to further arrange items in this view how you like.






    Sort by, Group by, and Arrange by Items in Windows 8 File Explorer OPTION FOUR Sort by, Group by, and Arrange by Items in Windows 8 File Explorer
    To Only View Items with Specified Details in a Folder or Library in File Explorer

    Note   Note
    This option shows you how to view only the files and folders with specified details of your choice in the currently opened folder or library.

    These view items by details settings in this option will not be remembered after closing the folder or library.


    1.
    In File Explorer, open a folder or library that you want to view only the items with specified details in.

    2. On the column bar, click/tap on the arrow to the right of a selected colum name (ex: Type), and check (add) and/or uncheck (remove) details you want to view only the files and folders that match these details. (see screenshot below).

    Click image for larger version

    3. If you like, repeat step 2 for any other column you would like to further specify details for.

    4. If you click/tap on another column or a blank area in the opened folder or library, you will notice that any columns with checked details from step 2 above will now have a check mark instead of the default arrow to the right of it to indicate so to help let you know.

    Click image for larger version

    5. If you like, you can also do OPTION ONE, TWO, and/or THREE above to further arrange items in this view how you like.


    That's it,
    Shawn


    Related Tutorials




  2. #1


    Posts : 6
    Windows 8.1 64-bit (6.3, Build 9600)


    Is there a way to have windows arrange compressed files like it does with folders without setting the sort to group applications?

    IE: All folders on top sorted, all zip/rar/7z format folders sorted, then the everything else sorted.
    essentially being something closer to this..


    Click image for larger version
    Last edited by Brink; 02 Oct 2014 at 18:49. Reason: embedded link

      My System SpecsSystem Spec

  3. #2


    Posts : 22,573
    64-bit Windows 10


    Hello Whiteboo, and welcome to Eight Forums.

    Not that I'm aware of.
      My System SpecsSystem Spec

  4. #3


    Posts : 6
    Windows 8.1 64-bit (6.3, Build 9600)


    Thanks brink, you've been a great help to the community, I've been lurking using this site.

    It is a shame though. It would have been nice to be able to edit the registry to have this type of configuration. I did think that win 7 or win xp had something like that on default, or perhaps I just had a bunch of compressed files put together in a folder.
    Thanks again though.


    Actually, is there a way to have it sort by groups but not show the huge dividers with the group names?
      My System SpecsSystem Spec

  5. #4


    Posts : 22,573
    64-bit Windows 10


    There's a few "Group by" options that do not have the dividers, but you can play with each one to see how you like each or not. You can always select Group by -> (None) to not group them anymore though.

    It would almost be impossible to set view settings by registry with how it's stored in the registry, but if you like, you could back up your view settings using a .bat file that saves them as a .reg file to be able to restore them as needed.

    Folder View Settings - Back Up and Restore in Windows
      My System SpecsSystem Spec

  6. #5


    Posts : 301
    Windows 8 Pro


    Here's one for you, files will not sort by type even with new account, this link will explain: Windos 8 File Explorer will not sort by Type - Microsoft Community
      My System SpecsSystem Spec

  7. #6


    Posts : 22,573
    64-bit Windows 10


    Quote Originally Posted by rdwray View Post
    Here's one for you, files will not sort by type even with new account, this link will explain: Windos 8 File Explorer will not sort by Type - Microsoft Community
    Setting it to view by "Details" instead of "List", should allow it to sort by "Type".
    Last edited by Brink; 14 Dec 2014 at 13:07. Reason: typo
      My System SpecsSystem Spec

  8. #7


    Posts : 301
    Windows 8 Pro


    Quote Originally Posted by Brink View Post
    Quote Originally Posted by rdwray View Post
    Here's one for you, files will not sort by type even with new account, this link will explain: Windos 8 File Explorer will not sort by Type - Microsoft Community
    Setting it to view by "Details" instead of "List", should allow it to sort by "Type".
    I wished this was true, but it does not work no matter which "View" setting.
      My System SpecsSystem Spec

  9. #8


    Posts : 22,573
    64-bit Windows 10


    Please go ahead and post a screenshot showing what it looks like in "Details" view along with what you have each item ("Sort by", "Arrange by", "Group by", etc..) set as to see if it may reveal anything.
      My System SpecsSystem Spec

  10. #9


    Posts : 301
    Windows 8 Pro


    This is a portion of the files, but the issue is present:

    Don't know if the files uploaded or not, no way to tell; if it didn't, need the instructions on how to use it. When I first tried, I had to select the "Attachments" button several times before I got a popup.

    Click image for larger version
      My System SpecsSystem Spec

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