Windows 8 and 8.1 Forums


Is it possible to scan from HP printer to Word 2013??

  1. #11


    Hi everybody,

    Finally got a chance to get back on the computer. I appreciate everyone trying to help. As of now I still haven't tried experimenting with OneNote. The reason being is I was searching the web and found this article: How to Convert Text from a PDF File into an Editable Word 2013 Document

    It actually worked on one of the PDFs that I already had on my hard drive. However, the next two I tried I could get into Word but I couldn't edit them. When I would put my cursor in the area I wanted to edit I was getting a four pointed arrow instead of the normal straight line.

    Someone asked if I just had Word or if I had the entire 2013 Office program. I have the entire Microsoft Office 2013 program.

    Sven1458 said: it will open in protected view, but on the banner is a button to click that says "enable editing". I don't remember if the ones that failed for me said it was in Protected view or not and I don't recall a button that said "enable editing".

    Hope we can figure this out.

    Thanks and regards,
    2harts4ever

      My System SpecsSystem Spec

  2. #12


    Penn's Forest
    Posts : 216
    Win8.1 Pro | Win10TP Pro - boot to VHD


    Quote Originally Posted by 2harts4ever View Post
    .....
    The reason being is I was searching the web and found this article: How to Convert Text from a PDF File into an Editable Word 2013 Document

    It actually worked on one of the PDFs that I already had on my hard drive. However, the next two I tried I could get into Word but I couldn't edit them. When I would put my cursor in the area I wanted to edit I was getting a four pointed arrow instead of the normal straight line.
    .....
    The HowToGeek program converts TEXT in a PDF to Word, I think that's what Sven meant when he said you don't need anything special.

    Try this: Open the first PDF document, the one that converted, directly with Word by right clicking it and selecting Open With -> Word. I'm not sure it will work, but give it a shot.

    The other two PDF docs most likely contained scanned images, not text. Word could read it, but it was still just an image in Word (the four direction arrows hint at that).

    There are plenty of ways to convert from one format to another format.
    Optical character recognition (OCR) is a general term for the process of scanning an image and converting it to editable text.
    See Google search results

    I found the reference to OneNote I mentioned earlier, so that's something else for you to investigate as a solution.
    OneNote - Copy Text from Image - Windows 7 Help Forums

    I thought though that you were trying to scan directly into Word as editable text. I don't know if that's possible, but that doesn't mean it is impossible.. I guess you'll have to take the two step approach until someone comes along and says Sure, you can ... here's how

    That's all I have .. good luck,

    Bill
    .
      My System SpecsSystem Spec

  3. #13


    Penn's Forest
    Posts : 216
    Win8.1 Pro | Win10TP Pro - boot to VHD


    Thanks Sven, that's one step closer.

    I wasn't aware Word could open PDF docs as text. I haven't used MSO for quite a while, but do read about it. I was glad to hear they finally opened up the formats a few years ago - that's probably when they added PDF as a format it could read as test.

    You answered my question about saving as docx - thanks again.

    Bill
    .
      My System SpecsSystem Spec

  4. #14


    Morning Slartybart,

    Try this: Open the first PDF document, the one that converted, directly with Word by right clicking it and selecting Open With -> Word. I'm not sure it will work, but give it a shot.

    That still worked. It was a typed letter I scanned into my computer a few years back on my old Photosmart printer.

    The other two PDF docs most likely contained scanned images, not text. Word could read it, but it was still just an image in Word (the four direction arrows hint at that).

    Tried opening both of those the same way you suggested for the other one that I could open and edit but they still failed to be editable. The four directional arrows appeared. Both were from typed pages that I scanned from this new printer via the 'printer to computer' PDF option.

    I will delve into checking out the OneNote option as soon as I clean out some of these 'honey-do's waiting for me. Even at 72 they don't seem to go away ...lol

    I will post back if and when I get this settled one way or the other.

    Thanks and regards,
    2harts4ever
      My System SpecsSystem Spec

  5. #15


    Posts : 87
    Multi-Boot-PCs W7_Pro_x64 W8.1_Pro_x64 W10_Pro_x64


    This article explains how to scan directly into Word 2007, 2010, and 2013

    Scan into Word
      My System SpecsSystem Spec

  6. #16


    Hi DavidE,

    After checking out the link you provided I guess I will just have to be content to not be able to change a PDF file into a Word document to edit it. What you posted (both your link and the one for "idiots and macro" inside it) is miles over my 72-year-old 'brain housing group'...lol

    However, I do appreciate you responding because your link might help someone with the same problem but who is more computer savvy than myself.

    Thanks and regards,
    2harts4ever
      My System SpecsSystem Spec

  7. #17


    Posts : 87
    Multi-Boot-PCs W7_Pro_x64 W8.1_Pro_x64 W10_Pro_x64


    You're welcome and understood.
    I don't have Office 2013, I have Office 2010 and scanning is much easier.
      My System SpecsSystem Spec

  8. #18


    Penn's Forest
    Posts : 216
    Win8.1 Pro | Win10TP Pro - boot to VHD


    Perhaps it might help if I unwind the thread a little bit.

    The task, as I understand it, is to get a scanned document into Word as editable text. Returning to that presumption, you need to refocus on a scanned document with your new printer. Forget about PDF for the moment.

    Scan the document into an image format (Color Picture, or Greyscale Picture)
    - experiment with both, but I think Greyscale will work best for text.
    - a higher resolution (300 or 600) will produce better character recognition

    Then drag that scanned image (jpg, png, bmp) into OneNote as whs describes in the video tutorial
    OneNote - Copy Text from Image

    Follow the rest of the instructions given by whs (click an icon to convert to text, open word and paste)

    The two PDF documents that won't open in Word as editable text:
    These contain images and you have to extract (copy) the image out of the PDF document to employ the method in the OneNote tutorial.

    Open one of the PDF documents with a PDF reader (Adobe, Nitro, etc). I use NitroPDF Reader, here's their descripton of the process
    Quote Originally Posted by NitroPDF Reader
    Content extraction
    • Convert to plain text: Repurpose text easily by converting any PDF file to plain text format. Control the output by selecting whether you wish to retain paragraphs and headers/footers, as well as the ability to specify line-width by number of characters.

    • Snapshot tool: The Snapshot tool allows you to select any on-screen area, regardless of content, and copy it directly to your Clipboard for quick and easy reuse of images, text, or anything within your PDF file.

    • Extract images: Nitro Reader enables you to save all images contained in a PDF document as separate files to any folder or : estination without modifying the original PDF file. Specify the format (BMP, JPG, PNG, and TIF), differentiate between color and monochrome with separate options, and use the Extract Images tool to create an exhaustive inventory of graphical content from any PDF file. With intelligent extraction, Nitro Reader can even choose the most appropriate format for each image.
      Click image for larger version

    Nitro Reader features
    Don't jump at Convert to plain text - it's very good but only works on TEXT in a PDF document. A PDF document with only an IMAGE of the text will NOT be converted to editable text.

    I'm not sure how Snapshot applies to your requirements.

    Extract images explains how NitroPDF Reader can get the scanned documents out of the two PDF documents created with the new printer. Extract the image to a file, then follow the OneNote tutorial. This is a round about way, but it is good exercise to learn more.

    If you control the scan, then using the OneNote tutorial, no PDF creation comes into play - just scan it to an image and follow the steps.

    If you receive a PDF document you can try opening it directly with Word, it will convert if there is text in the PDF.
    If you get the image placeholder (four pronged arrow), then you'll need to extract the image form the PDF document and use OneNote if you want to make it editable text.
    Any good PDF reader should be able to do the same thing. Try a few FREE versions, don't opt for the trial of the full blown version unless you like the FREE version and want to purchase the big brother. Most of the FREE versions arte powerful enough to do what you want though.

    As Nuccii pointed out earlier - be mindful during the install of nay FREE software - remove the check mark from the box for any 'extra software' that might be offered - and answer no to the trial version if it's offered. You only want the FREE version, nothing else.

    The key is to forget about scanning to a PDF document until you gain more experience and confidence with the programs. It sounds complicated, but it really isn't

    1) scan to image,
    2) drag image file to Onenote
    3) click convert
    4) open Word
    5) paste

    Preserving formatting is a completely different subject matter

    PS: I'm in the western suburbs of Philly - who knows ... we could be neighbors.

    Bill
    .
      My System SpecsSystem Spec

  9. #19


    Hi Slartybart,

    You said: Scan the document into an image format (Color Picture, or Greyscale Picture)
    - experiment with both, but I think Greyscale will work best for text.
    - a higher resolution (300 or 600) will produce better character recognition

    Then drag that scanned image (jpg, png, bmp) into OneNote as whs describes in the video tutorial
    OneNote - Copy Text from Image

    Follow the rest of the instructions given by whs (click an icon to convert to text, open word and paste)


    Well to make a long story short I tried what you suggested on three different files (scanned as bmp, greystone, 300dpi) and all three worked and after opening in Word 2013 I was able to edit all three. I didn't go by the whs tutorial because that is way over my head. I just followed your directions: Scan the document into an image format (Color Picture, or Greyscale Picture)
    - experiment with both, but I think Greyscale will work best for text.
    - a higher resolution (300 or 600) will produce better character recognition. Then drag that scanned image (jpg, png, bmp) into OneNote.
    (click an icon to convert to text, open word and paste)

    However, I did run into a problem. When I open them in Word 2013 they aren't in the same format as when I scanned them from my Printer and put them in OneNote.

    As an example one item I scanned was a normal spaced letter but when I opened it in Word 2013 it looked like this (note how some lines are long, some are short and some of the words run together):

    It is My Birthday

    there is
    a celebration in myhonor and I think that this year the celebration will be
    repeated.
    During this time thereare many people shopping for gifts, there are many As you well know, we are gettingcloser to my birthday. Every year
    radio announcements, TVcommercials, and in every part of the world
    everyone is talkingthat my birthday is getting closer and closer.
    It is really very niceto know, that at least once a year, some people think
    of me. As you know, thecelebration of my birthday began many years
    ago. At first peopleseemed to understand and be thankful of all that I did.


    I also scanned a listing of the Direct TV channels I get. When I scanned it it looked like this (Three columns of TV stations with their name and number. I just list three rows to keep it short here):

    WNEP (ABC) 16 WYOU (CBS) 22 WBRE (NBC) 28
    WOLF (FOX) 56 WQMY 53 WVIA (PBS) 44
    ION 64 WSWB 38 BTN 610


    However, when I opened it in Word it was a long single column of the station call letters followed by a long single column of channel #s like this:


    WNEP
    WYOU
    WBRE
    etc
    etc
    16
    22
    28
    etc
    etc

    I really appreciate all your help and would like to know if you have any idea of what I am doing wrong that the files aren't opening in Word 2013 the way they were scanned from my printer.

    Thanks and regards,
    2harts4ever








      My System SpecsSystem Spec

  10. #20


    Penn's Forest
    Posts : 216
    Win8.1 Pro | Win10TP Pro - boot to VHD


    I don't think you're doing anything wrong.

    That's what I inferred when I said
    Preserving formatting is a completely different subject matter

    Preserving formatting is: line spacing, indentation, columns, even font.

    OCR is voodoo at best. I is able to determine the characters and tries to figure out where line breaks might be.

    Columns might never be figured out.

    You'll do best by using a combination of the tools presented in this thread.
    For anything involving an image of text - the OneNote solution is the best and easiest I know.
    For anything involving text - either opening directly in Word or using a PDF reader and extracting the text. I don't know which is better at preserving formatting. I was impressed with NitroPDF the first time I tried that. I've used OCR for a long time - it was really terrible in the early stages, characters were not recognized and a lot of words were just strange characters. It worked if you were in a jam, but then it might have been easier to re-type

    At least now the words are words

    Other members might post more apps to try that are better - some you might have to purchase (if there's a trial, try them before paying).

    The OCR in OneNote can only do it's best on what it gets.
    Using the TV listing as an example:

    The original scan is interesting, I suspect the original document might have looked more like
    WNEP (ABC) 16 WYOU (CBS) 22 WBRE (NBC) 28 WOLF (FOX) 56 WQMY 53 WVIA (PBS) 44 ION 64 WSWB 38 BTN 610

    but you said the scan looked like this:
    WNEP (ABC) 16 WYOU (CBS) 22 WBRE (NBC) 28
    WOLF (FOX) 56 WQMY 53 WVIA (PBS) 44
    ION 64 WSWB 38 BTN 610

    The only thing I can think of is that the scanner software modified the output before writing to the image file. That's kind of cool, but frustrating too.

    You'll have to play around with your scanner settings and choose an output based on the input.
    If I guessed correctly (in the above example) then try the same TV listing, but change the output to landscape instead of portrait.

    Note: This most likely won't change the column formatting, but it will make it easier to correct.
    Tip: Columns are better in Excel - word has them, but I found it cumbersome to work with tables in Word, but simple in Excel.

    That's all for now.

    Bill
    .
      My System SpecsSystem Spec

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