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Quesiton about File History saving Outlook PST files

  1. #1


    Posts : 10
    Windows 8.1 Pro x64

    Quesiton about File History saving Outlook PST files


    Greetings,

    I recently installed Win 8.1 Pro...there's some things I like and some I don't. I'm learning about File History and the System Image tools. Why MS went backwards in their backup tools from Win7 is a topic for another day...but I have a question about getting File History to backup certain files.

    1) From what I'm reading & inferring, the only way to get File History to backup my Outlook 2007 PST file would be to add its containing folder to the Library? For example, add C:\Users\Username\AppData\Local\Microsoft\Outlook to the Library?

    2) I'm guessing for other user files, preferences, data files, etc., that are usually located in the AppData Local or Roaming folders, that we have to add their containing folders to the Library?

    Is this correct...or does File History back these up by default somewhere (besides System Image).

    P.S. I hate this File History thing and the buried System Image tool that's also been handicapped. I want Win7's Backup & Restore back, where we could select any files we wanted for backup, schedule time of day to run backups and images, etc. I can only think MS did this to dumb down things for users.

    <sigh> And thank you to anyone that can answer my questions.

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  2. #2


    I want Win7's Backup & Restore back
    Many of us !

      My System SpecsSystem Spec

  3. #3


    Posts : 1,875
    Windows 10 Pro Prieview x64


    As far as I understand it File history will not backup PST as it is locked. In any case you wouldn't want it to as it would backup the whole file every time you got a new mail as it has changed. Similarly you wouldn't want file history to backup VMs or any other huge files.

    Have a look here for outlook How to manage .pst files in Microsoft Outlook and here for file history File History - How to Use in Windows 8

    Edit - you may want to try this for backups - it is pretty good Macrium Reflect FREE Edition - Information and download
      My System SpecsSystem Spec

  4. #4


    Gold Coast (Australia)
    Posts : 702
    Windows 8.1 x64


    I have found the best way to back up Outlook 2007 PST files is using Microsoft's "Personal Folders Backup" Ive used it since they removed the stock PST backup with office 2003.

    When installed it will integrate with Outlook 2007, you can set it to backup daily or otherwise. It will backup your PST to a location of your choice.
    As with most PST backup options it will not backup your email addresses or passwords. This can be done searching on outlook address profiles in the Registry. Or, you can buy a program called "Backup Outlook" which will backup all settings as well as email addresses, just not passwords.

    This program can be downloaded here from Microsoft. You will find the settings in the "File Menu" called "Backup" in Outlook 2007

    I hope this helps you.

    P.S. I have Win 8.1 using Outlook 2007 and it works fine. Unless done manually, it will backup on closing Outlook as often as once per day, any more than that just enter "File/backup/start backup" and start a backup, it will backup on closing outlook.
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  5. #5


    Posts : 10
    Windows 8.1 Pro x64


    What I should have made clear in my original post:
    I'd like a way of having a current backup of the Outlook PST in case of a drive failure. With Windows 7 Backup, the PST was one of the many, many files I manually included in the backup set...so that was always a part of my daily Win backup. If I had a drive failure, I could easily restore the PST, etc., once a new drive or image was restored.

    With this new Win8 File History joke, you can't select what files you want backed up, unless you add their folder to a Library or the Desktop. In other words, if my Win8 drive fails...I lose everything that's not in a Library, Desktop, or one of the other few specified backup designations by the tool. This is crazy.

    Of course, I have an online backup service as an offsite redundancy. But this still doesn't excuse the pathetic support and user options given by File History and System Image.

    As a developer, I have thousands of folders, files, etc., for my work, clients, and all the other stuff you generate over years. But unless you throw all this into the Library structure/philosophy, File History won't back it up.

    Back to Outlook...I have thousands of Outlook contacts, calendar items, notes, and emails over the years, etc. Unless one has an online backup service, Win8 is completely useless for ensuring you don't lose all your critical info in Outlook. And Outlook is just one application that's important to business. I have many others that I either have to bend to the Library philosophy to have a local backup or risk losing it locally.

    What the "H-E-Double Hockey Sticks" was MS thinking when they did this? At least Win8.0 had Win7's backup/image tools...but then they stripped them out for 8.1.
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  6. #6


    Gold Coast (Australia)
    Posts : 702
    Windows 8.1 x64


    Quote Originally Posted by NEURO2014 View Post
    What the "H-E-Double Hockey Sticks" was MS thinking when they did this? At least Win8.0 had Win7's backup/image tools...but then they stripped them out for 8.1.
    They were thinking "Lets strip this from 8.1"

    I can't help you with other files, as I have no way of knowing what it is you want to back up.
    But as for the PST. Microsoft Outlook gives you pretty much total control over how it works. One option would be to change the default folder where the PST file lives e.x Move it to "My Documents"

    There are so many backup programs available. If you have as many "Clients" as you claim to, buy some software and spread the cost out amongst them. Being in the field you are in, I am surprised you are using 8.1

    Venting is OK but probably better left to Microsoft, as this is how they conclude their successes and failures. This is also how they decide what to do with updates.
    There are allot of things that could be improved in 8.1 and from what I've read they will attempt to please "Everyone" in future updates.
      My System SpecsSystem Spec

  7. #7


    Central IL
    Posts : 3,468
    Linux Mint 17.2


    I am using Clonezilla for backing up our laptops in our home, to the NAS that we have. As for the File History question. It will only back up what Microsoft seems to think that it needs to. As for the Backup & Restore, it is still there. But seems to have gotten to where it never works like it used to be.

    The good thing about Clonezilla is that you can use a USB Pendrive, and then when it asks for backup location, you can specify FTP, a DVD drive, or use NFS.
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  8. #8


    Posts : 10
    Windows 8.1 Pro x64


    Quote Originally Posted by antspants View Post
    Quote Originally Posted by NEURO2014 View Post
    What the "H-E-Double Hockey Sticks" was MS thinking when they did this? At least Win8.0 had Win7's backup/image tools...but then they stripped them out for 8.1.
    They were thinking "Lets strip this from 8.1"

    I can't help you with other files, as I have no way of knowing what it is you want to back up.
    But as for the PST. Microsoft Outlook gives you pretty much total control over how it works. One option would be to change the default folder where the PST file lives e.x Move it to "My Documents"

    There are so many backup programs available. If you have as many "Clients" as you claim to, buy some software and spread the cost out amongst them. Being in the field you are in, I am surprised you are using 8.1

    Venting is OK but probably better left to Microsoft, as this is how they conclude their successes and failures. This is also how they decide what to do with updates.
    There are allot of things that could be improved in 8.1 and from what I've read they will attempt to please "Everyone" in future updates.

    As I stated in my original post, I do like some things with Win8, and some things not. This Win8 rig is my personal one and is being used to see how things will work for a migration on some machines. The mission critical rigs are still Win7. But Win8.1 Pro, so far, has run everything we do very smoothly and there haven't been any problems operationally with it. For development purposes & testing, it's doing fine. Personally, I favor MS products most of the time...have for over 25 years...so that flows out to the hardware/software we use.

    I'm a MS O/S junkie, really. I'm probably one of the few in the world that jumped into Vista Ult. x64 on day one and never had an issue with it. But that was on a rig custom overbuilt to Vista's hardware requirements and specs.

    As for backups, I'm well versed there and client data, as well as my own, aren't in jeopardy. I'll clarify for you again: I did state that online backup services are also used for offsite redundancy, but additionally, various local machine backup drives are also used (RAIDS, various backup suites, etc.).

    Am I worried about any of my data being at risk? No. The gist of my 'vent' was that I think MS didn't consider regular users very well with Win8, especially with 8's backup/image tools. It gives the false impression that their data is safe & secure in case of drive failures or disaster...but that's only half true.

    Where you, others, and I can sit here and banter back and forth about tweaking Win8 to our needs...that's one thing. But for most users who don't understand these things and just expect their computers to work and keep their data safe...that's another thing.

    On the positive side, I like your idea of moving where the PST's live to the Documents folder. I hadn't thought of that. But by suggesting that, you made my point for me: People like us can sit here and figure that out and come up with workarounds. Most users don't or can't. They're left in the wind by MS, not realizing that a great deal of their precious data is at risk even if they use File History.

    Hopefully, Update 1 will have some surprises for us.
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  9. #9


    Posts : 10
    Windows 8.1 Pro x64


    Quote Originally Posted by broe23 View Post
    I am using Clonezilla for backing up our laptops in our home, to the NAS that we have. As for the File History question. It will only back up what Microsoft seems to think that it needs to. As for the Backup & Restore, it is still there. But seems to have gotten to where it never works like it used to be.

    The good thing about Clonezilla is that you can use a USB Pendrive, and then when it asks for backup location, you can specify FTP, a DVD drive, or use NFS.
    Exactly what you said broe23..." It will only back up what Microsoft seems to think that it needs to." That's the issue I have with MS over what they've done with Win8. Hopefully, Update 1 will have some surprises for us.
      My System SpecsSystem Spec

  10. #10


    Central IL
    Posts : 3,468
    Linux Mint 17.2


    Quote Originally Posted by NEURO2014 View Post
    Exactly what you said broe23..." It will only back up what Microsoft seems to think that it needs to." That's the issue I have with MS over what they've done with Win8. Hopefully, Update 1 will have some surprises for us.
    Actually we have had update 1. Now we are waiting on updates 2, 3, 4, and so on.
      My System SpecsSystem Spec

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Quesiton about File History saving Outlook PST files
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