Windows 8 and 8.1 Forums


Seeking strategic advice re file and folder Organization

  1. #1


    Posts : 23
    W8.1

    Seeking strategic advice re file and folder Organization


    Hi:
    I have multiple files and documents scattered on several computers and hard drives. They are In folders, in subfolders, in subfolders, in subfolders in subfolders.




    I'm looking for strategic advice as to how best to organize these and remove duplicates. I would expect this would also atrequire a significant proprietary program.

    I will greatly appreciated advice. Thank you.

      My System SpecsSystem Spec

  2. #2


    Posts : 1,875
    Windows 10 Pro Prieview x64


    If I was you I'd think about the structure you want and create it with empty folders. For example in documents you may want folders called "Home", "Work", "Personal", "Public", "Software" (or something like that) with subfolders within them.

    Then copy from all your disparate locations into the relevant folder. It will tell you if you have duplicates when you do this (assuming the file name and type is the same).

    It could be a long and tedious job but you'll end up with a coherent structure. There are programs that look for duplicate files but from what I understand that you want that isn't going to be sufficient. Best to put everything where you want it and then look and see if you still have duplicates after.

    Just my 2c - I should do it myself really
      My System SpecsSystem Spec

  3. #3


    Never seen any "Magic program" for things like that but here's what I do:
    On a partition (or preferably another disk) other than where system is, I make a folder called WORK, make sub-folders in it, like Pictures, Music, Films, Office, Arch. Plans etc.
    Other folders like Downloads, Programs (in pristine state before them being installed) with a text file with particulars like serial numbers etc.
    Then I set programs that make particular type of files to save to those folders where they belong. Like, Browsers to download to "Downloads", Office to "Office" folder etc.
    If you want, you can make links (shortcuts, icons) to those folders on the Desktop or/and Taskbar. So they can be found easily. It might seem a lot of work at first but it pays for itself in the long run.
    It's important to do all this on another partition or even better on another disk because if something goes wrong with Windows you can always reinstall, repair or redo OS without loosing all that data. Also if you keep them all together in that one folder, let's call it "WORK Folder" you can easily set automatic or manual backup of the whole kitten caboodle to an external disk.
    That's how I do it for, like, forever. I' also use Total Commander( there's also a Free Commander that looks almost same) that makes file handling so much easier than "Windows way", no Copy, Cut, paste, just drag files and folders where you want them.
      My System SpecsSystem Spec

  4. #4


    Sydney, Nova Scotia, Canada
    Posts : 6,490
    Windows 10 Education 64 Bit


    This is a nice free utility for syncing folders, Download SyncToy 2.1 from Official Microsoft Download Center
      My System SpecsSystem Spec

  5. #5


    Posts : 23
    W8.1


    Attachment should be here.
      My System SpecsSystem Spec

  6. #6


    Quote Originally Posted by gwatts View Post
    Attachment should be here.
    But it's not.
      My System SpecsSystem Spec

  7. #7


    Posts : 23
    W8.1

    attachment


    Try again to attach
    Attached Thumbnails Attached Thumbnails Missing3.PNG  
      My System SpecsSystem Spec

  8. #8


    Sydney, Nova Scotia, Canada
    Posts : 6,490
    Windows 10 Education 64 Bit


    Up until post #5 I wasn't aware there was a problem? I have read it several times but do not understand what the issue is.
      My System SpecsSystem Spec

  9. #9


    Posts : 23
    W8.1


    To All: Thank you for your response. Sorry I wasn't clear and I do apologize.

    My major problem is empty folders or vanishing documents. This led to my request for a strategic approach to organization of copies.


    I have multiple files and documents scattered on several computers and hard drives. They are In folders, in subfolders, in subfolders. Over the years they've been copied from computer to computer through multiple external drives. Some of these folders, mostly with documents are totally empty. That is the individual document files have vanished. Because of this, I started putting the size when created, incorporated into the name of the folder. For example, one folder that was 70 GB when created is now 8.4 MB and has a lesser number of documents.


    Now I have discovered that a folder (Audacity) which resides on the desktop as 19.5 KB contains only a thumb.db file. Audacity can be copied to my hard drive folder and that there it contains 1.57 GB with 5 separate entities.


    My intention was to ask if this desk top-document folder disparity furnishes a clue as to why I have the missing documents. However, I have taken ownership of these files and customized them to “optimized for documents”. I, administrator or “Everyone” has full control and no folders are hidden. But there is no change.
      My System SpecsSystem Spec

  10. #10


    Posts : 23
    W8.1


    I will close this post and I apologize for the redundant replies. I appreciate the efforts of all involved.
      My System SpecsSystem Spec

Seeking strategic advice re file and folder Organization
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