Go to OneDrive.com
If not already, sign in to your OneDrive with your Microsoft account credentials.
From within Files
or Recent docs
on the left side, do either option below, then go to step 4
below. (see screenshots below)
- Click/tap on the right corner of a single folder that you want to share and share all contents in to select (check) it, then click/tap on Sharing in the menu bar (top).
- Click/tap on the right corner of a single folder that you want to share and share all contents in to select (check) it, then click/tap on Share folder in the details pane (right if turned on).
- Swipe down or right click on a single folder that you want to share and share all contents in to select (check) it, then click/tap on Sharing in the context menu.
- Click/tap on a folder to open it, click/tap on the right corner of a single file that you want to share, then click/tap on Sharing in the menu bar (top).
- Click/tap on a folder to open it, click/tap on the right corner of a single file that you want to share, then click/tap on Share in the details pane (right if turned on).
- Click/tap on a folder to open it, swipe down or right click on a single file that you want to share, then click/tap on Sharing in the context menu.
Do step 5, 6, 7, or 8
below for what you would like to do.
5. To "Send email" to Share File or Folder
Choose this option if you want to give specific individuals and groups permission to a file or folder. This lets you remove permission (step 8) for specific individuals and groups later if you need to. Another benefit of sharing a file and folder this way is that when the recipients view their OneDrive online at OneDrive.com, the file or folder will appear in the list of files "shared" with them.
You can send a link to people without knowing their Microsoft accounts, even if they'll need to sign in to view or edit what you shared. You can use any email addresses you have for people when you send them the link. If you share a file or folder with people who don't have a Microsoft account, they can create one for free.
6. To "Post to" to Share File or Folder
A) Click/tap on Send email
, add the email addresses, contact names, or a group you want to share with. (see screenshot below)
B) Add an optional message.
C) If you want recipients to be able to sign in with a Microsoft account and edit the file or folder, select Recipients can edit
. The people who edit a file or folder will be displayed under Sharing
in the details view of the file or folder.
D) If you want recipients to sign in with a Microsoft account before they can view the file or folder, select Require everyone who accesses this to sign in
. This also helps prevent other people who could be forwarded the email from being able to access your file or folder.
E) Click/tap on Share
to save the permission settings and send the email with the link.
Choose this option to post a link on a service such as Facebook, LinkedIn, or Twitter that you've connected to your Microsoft account.
Anyone who views the link on your social network can forward it. If you selected Recipients can edit, people who receive the forwarded link will be able to view and edit your file or folder.
7. To "Get a link" to Share File or Folder
A) Click/tap on Post to and select a service to post to, or add one by clicking/tapping Add services. Click/tap on Find more services and follow the instructions to add a service that doesn't appear in the list.
B) Add an optional message.
C) If you want the people on your social network to be able to edit the file or folder you're sharing, select Recipients can edit.
D) Click/tap on Post. Your post will publish to the site you chose along with a message if youíve included one, and a link to the file or folder.
Choose one of these options to share a file or folder with a large number of people you might not even know personally. For example, you can use these links on a blog or website. You can also use them to share in email or IM, but you won't have as much control over individual permissions.
A) Click/tap on Get a link.
B) Choose the type of link you want. The permissions for your file or folder are automatically updated when you get the link.
People with this link can only view your file or folder. Anyone who has this link can forward it, so people you might not intend to share your file or folder with could get access to it.
View and edit
People with this link can view your file or folder. They can also edit Office documents using Office Web Apps without needing a Microsoft account. Other edits, such as uploading to a folder, will require signing in with a Microsoft account. Anyone who has this link can forward it, and anyone who receives it will also be able to edit your file or folder.
A public link is like a View only link, but it also allows anyone to find your file or folder by searching. If you choose this option, people will be able to access the file or folder even if you don't publish the link you get.
8. To Change "Permissions" to a File or Folder that's Already Shared
C) If you want to include the link in a message with a limited number of characters (such as a text message), or share the link in a printed document, click/tap Shorten to make the URL shorter. This makes the link look nicer and easier for people to enter manually in the address bar.
NOTE: Using a shortened link might make it easier for someone to guess the web address to your files.
If a file or folder is already shared, you'll find a list of people and their permission settings in the left pane under Permissions
A) Under Permissions, click/tap on a listed person or group to change the permissions for.
B) Select to check (allow) or uncheck (not allow) either Can view or Can edit. Your changes will be saved automatically.
C) To remove someone from the list of people with sharing permissions to a file or folder, click/tap on Remove permissions. Your changes will be saved automatically.